executive EXPECTATIONS

​Executive Position Expectations:
  • Submit an annual report;
  • Consult with, take direction from, and represent all PACs in the District;
  • Work as a team to ensure NVPAC purposes are achieved;
  • Where practical, assist their successor with the transition;
  • Attend all Executive, General, and Special meetings;
  • Be familiar with the Constitution, Bylaws, Policies and Procedures of NVPAC; 
  • Carry out their duties as described;
  • Follow the NVPAC Code of Ethics, as per current policy;
  • Inform the Secretary prior to the meeting, if they are unable to attend.

Chair:
  • Speak on behalf of the Society;
  • Act as designate to other partner groups;
  • Consult with Society members;
  • Preside at membership and executive meetings;
  • Ensure that an agenda is prepared;
  • Appoint committees where authorised by the membership or Executive;
  • Ensure that the Society is represented in school district activities;
  • Ensure that Society activities are aimed at achieving the purposes set out in the constitution;
  • Be a signing officer.

Vice-Chair:
  • Support the Chair;
  • Assume the duties of the Chair in the Chair’s absence or upon request;
  • Assist the Chair in the performance of his duties;
  • Accept extra duties as required.

Treasurer:
  • Ensure all funds are accounted for;
  • Receive all monies and account for all expenditures to the membership as required;
  • Be a signing officer;
  • Disburse funds as authorised by the membership or executive;
  • Report on all receipts and disbursements at general and executive meetings;
  • Make financial records and books of account available to members upon request, with reasonable notice;
  • With the assistance of the executive, draft an annual budget;
  • Ensure that another signing officer has access to the financial records and books of account in the treasurer’s absence;
  • Submit annual financial statements at the Annual General Meeting.

Secretary:
  • Conduct the correspondence of the Society under the direction of the Chair and the Executive;
  • Issue notices of all meetings;
  • Be responsible for distribution to members any material approved by the Executive;
  • Record and file all minutes of all meetings.

Registrar of Members:
  • Maintain annually a list of Executive members and voting members with telephone numbers, email addresses and the school they represent;
  • Keep an accurate record of PAC Representatives from each school.

Communications Coordinator:
  • ​Administer the communications tools currently in use to ensure ongoing operation in support of the NVPAC communication needs.

Program Facilitator:
  • Be responsible for the execution of all general parent meetings and educational forums planned by the Chair and the Executive.

BCCPAC Representative:
  • Serve as the liaison between the Society and the British Columbia Confederation of Parent Advisory Councils;
  • Encourage PACs in School District #44 to be members of BCCPAC;
  • Disseminate BCCPAC information to all PACs in School District 44;
  • Help identify interested and qualified parents for BCCPAC external committees;
  • Help PACs and the Executive to process BCCPAC forms, proxies and applications;
  • Assist PACs and the Executive in responding to BCCPAC AGM resolutions.

Members-at-Large:
  • Be responsible for duties assigned by the Executive.